Project Summary

Microsoft Power Automate Workflows Increase Efficiency for User Creation, Onboarding, and Approvals

Microsoft Power Automate Workflows Increase Efficiency for User Creation, Onboarding, and Approvals

An innovative biopharmaceutical organization that Imaginet had previously helped with a SharePoint Online build wanted to automate workflows that were causing a lot of back-and-forth communication and delays in their approval process. Without the necessary knowledge or time to complete the build, the client contacted Imaginet to support the project.  

Using Microsoft Power Apps and Power Automate, we created a workflow to assist with onboarding new hires and adding external user accounts to their Azure Active Directory environment. Microsoft PowerShell synchronizes the data between the SharePoint Online site and their local Azure Active Directory instance to allow communication between the different systems. 

Once a record is created in SharePoint, either through a form or an import from the client’s Ceridian Dayforce HR system, an approval process is automatically triggered to notify team members of actions or requirements for new hires. Record creators can specify whether a user is a contractor, consultant, or guest to set off the appropriate approval process. Azure Active Directory groups manage access to different Citrix Virtual Apps and Desktop applications, as well as various third-party software-as-a-service (SaaS) apps.  

A SharePoint List tracks all organizations the client has contracts with, and only new companies are contacted for contract approval. In addition, during the approval process for each user, an expiry date is set for the record, which notifies team members before a contract expires. GraphAPI communicates with Azure AD to add external users and decommission users when their contracts expire. We utilized Adaptive Cards within Microsoft Teams to gather feedback and approvals effortlessly. 

Imaginet’s ongoing relationship with the client gave us the internal knowledge needed to create a solution that suited their needs and protected their sensitive internal data. The client now has efficient, automated processes to onboard new employees and add users to their Active Directory, ensuring the right approvals are collected on time.  

Our team has been working hard to deliver exceptional results, and we are thrilled to share our success with you. Don’t forget to subscribe to our newsletter to stay updated on our most recent Microsoft 365 projects. Fill out the form at the bottom of the page if you would like to work with us and someone will be in touch.

Technologies Used

Automate workflows

discover more

Creating and Configuring Power Platform Pipelines: An Overview  

Stephan AlexanderMay 16, 20246 min read

Pipelines in Power Platform aim to automate and democratize the execution of the Application Life Cycle Management (ALM) process to allow for the deployment of solutions by citizen and professional developers alike. It simplifies the ALM process by reducing the…

Creating Visualizations Using D3 

Shamus OslerMay 9, 20243 min read

Creating visualizations for applications can be overwhelming and difficult without using the correct tools. Recently, I faced a challenge where I needed to modernize a visualization from a legacy application that used a recursive function to display data dynamically. Creating…

Idle Session Timeout: What it is and How it Affects Security & Productivity

Darwin MagpayoMay 2, 20245 min read

In today’s digital age, many organizations are now using cloud-based productivity suites such as Microsoft 365 to streamline their operations and enhance collaboration. While Microsoft 365 offers a wide range of tools and features, it also emphasizes security to protect…

Let’s Build Something Amazing Together

From concept to handoff, we’d love to learn more about what you are working on.
Send us a message below or drop us a line at 1-800-989-6022.