Project Summary

Microsoft Power Automate Workflows Increase Efficiency for User Creation, Onboarding, and Approvals

Microsoft Power Automate Workflows Increase Efficiency for User Creation, Onboarding, and Approvals

An innovative biopharmaceutical organization that Imaginet had previously helped with a SharePoint Online build wanted to automate workflows that were causing a lot of back-and-forth communication and delays in their approval process. Without the necessary knowledge or time to complete the build, the client contacted Imaginet to support the project.  

Using Microsoft Power Apps and Power Automate, we created a workflow to assist with onboarding new hires and adding external user accounts to their Azure Active Directory environment. Microsoft PowerShell synchronizes the data between the SharePoint Online site and their local Azure Active Directory instance to allow communication between the different systems. 

Once a record is created in SharePoint, either through a form or an import from the client’s Ceridian Dayforce HR system, an approval process is automatically triggered to notify team members of actions or requirements for new hires. Record creators can specify whether a user is a contractor, consultant, or guest to set off the appropriate approval process. Azure Active Directory groups manage access to different Citrix Virtual Apps and Desktop applications, as well as various third-party software-as-a-service (SaaS) apps.  

A SharePoint List tracks all organizations the client has contracts with, and only new companies are contacted for contract approval. In addition, during the approval process for each user, an expiry date is set for the record, which notifies team members before a contract expires. GraphAPI communicates with Azure AD to add external users and decommission users when their contracts expire. We utilized Adaptive Cards within Microsoft Teams to gather feedback and approvals effortlessly. 

Imaginet’s ongoing relationship with the client gave us the internal knowledge needed to create a solution that suited their needs and protected their sensitive internal data. The client now has efficient, automated processes to onboard new employees and add users to their Active Directory, ensuring the right approvals are collected on time.  

Our team has been working hard to deliver exceptional results, and we are thrilled to share our success with you. Don’t forget to subscribe to our newsletter to stay updated on our most recent Microsoft 365 projects. Fill out the form at the bottom of the page if you would like to work with us and someone will be in touch.

Technologies Used

Automate workflows

discover more

SharePoint Look Book: A Hidden Design Gem 

Jesse DyckNov 7, 20243 min read

SharePoint Look Book: A Hidden Design Gem In the world of digital collaboration, SharePoint stands tall in helping organizations enhance collaboration and empower teams to create, share, and manage content seamlessly. One of its impressive features is the SharePoint Look…

Policy Management System Leads to Better Tracking and Insights

Janine JeansonNov 6, 20243 min read

A major Canadian university was using an outdated policy management system that wasn’t flexible and couldn’t fit their growing business needs. They wanted to be able to keep track of correspondences within the system. They also wanted the ability to…

DevSecOps: Modern DevOps Practices – Conclusion   

Janine JeansonOct 31, 20244 min read

DevSecOps: Modern DevOps Practices – Conclusion  DevSecOps rounds out our 3-part blog series on Modern DevOps practices. As a quick recap, Modern DevOps combines and automates the work of software development teams (Dev) and IT operations (Ops) to increase collaboration,…

Let’s Build Something Amazing Together

From concept to handoff, we’d love to learn more about what you are working on.
Send us a message below or drop us a line at 1-800-989-6022.